Student Handbook

ChristianEducation chalk boardAs parents/guardians, students, and staff we will adhere to and comply with the following policies and procedures as required by CHRISTIAN EDUCATION @ WOODRUFF ACADEMY (CE@WA).

Individual & Family Spiritual Commitments

I will regularly attend the church of my choice and strive to daily apply the teachings of Jesus Christ by living the Ten Commandments, The Beatitudes, all Biblical teachings, and apply the Atonement of our beloved Savior, Jesus Christ.

I realize the importance of applying Biblical and therefore, spiritual truths and principles in my individual life, my personal family, in my church family, in the community by-and-large, and with my CE@WA family.

Family Statement of Religious Commitment

Based on thought, prayer, and teachings found in the Old and New Testament of the Bible, CE@WA respects the parent’s right to teach specific doctrine to their child. We consider this stewardship to be a parental accountability directly to God, our loving Father.

When on campus at CE@WA and throughout the course of each day, the staff and students affirm the following Christian teachings:

  • Jesus is our loving Savior
  • His greatest gift to us is eternal life by means of his Atonement
  • CE@WA uses the King James Version of the Bible on campus since it is the oldest, and therefore, the most accurate record of the teachings of Jesus Christ
  • As Christians, we covenant to follow the example of Jesus
  • He is the master teacher
  • He is the best example of compassion and charity
  • He teaches us not to judge one another, but to use good judgment with one another
  • His example of forgiveness is perfect
  • There are multiple benefits in living the Ten Commandments

Typically, the 1st week of each month, the high school and middle school students prepare a devotional to teach the student body during chapel time. The students write their religious research paper as an essay and develop their thoughts based on an assigned scripture or teaching from the Bible. The religious essay is edited by the teacher and revised by the student as many times as needed, then presented by each high school/middle school student during chapel. The preparations for each devotional by the staff and students include combinations of the following:

  • Selecting music to sing based on the monthly theme
  • Leading the staff and students in the Pledge of Allegiance and prayer with the help of the K-5TH grades students
  • Share a meaningful scripture pertaining to the topic and/or character quality under discussion
  • Share a story from the Bible based on the topic and/or theme
  • Share a personal experience, and/or with permission, the experience of a family member based on the theme
  • Share a personal testimony of the monthly theme based on experience

Admission

I understand all students are admitted to CE@WA on a ninety (90) day probation.  Also, all required documentation requested in the parents’ document checklist are required to be turned into the office before the student’s first day. The student may attend classes when this commitment is fulfilled. We reserve the right to send a child home due to non-fulfillment of this requirement.

Coming Prepared to Learn

I understand students will come to school properly prepared each day for class. Should a student not submit assignments on time and in good condition, the student will expect to have his/her grades lowered by one grade which will be reflected on the report card. I understand when a student turns in late work or work in poor condition, it will reflect a low quality of education obtained.

Personal Technology/Devices

I understand students will not bring toys, electronics, and/or cell phones to school unless invited by a staff member to do so for a special, one-time, limited event.

In the case of an emergency, teacher phones are readily available for students to use.

All personal electronic devices should not be brought onto the campus, but instead should be left in the car or at home. This includes, but is not limited to; student cell phones, tablets, music and game playing devices or any other form of electronics. Students will NOT store these items in backpacks, purses, or on a student’s person in any form.

Should a parent need to reach a student on campus, they may text or phone the office staff or any teacher until they make contact with an adult. The student will then be notified to call the parent.

Student Conduct

Students will speak respectfully to parents, staff, volunteers, peers, and visitors when spoken to and will maintain respectful eye contact.

Students will greet campus visitors by shaking their hands in a warm and friendly manner when introduced.

Students will speak respectfully to one another.

CE@WA has “zero” tolerance for ANY unkindness. Students may be dismissed and/or expelled without further warning beyond this written agreement. AGAIN: Unkindness toward any peer or adult will NOT be tolerated on any level including hurtful sarcasm.

Students will avoid causing dissension among peers.

Students are encouraged to share their various views with the staff and administration regarding any difference of opinion, but should expect to do so with a Christ-like love while speaking respectfully.

Students will not be disruptive in class or disrupt other classes in hearing range.

CE@WA has “zero” tolerance for classroom disruptions in any instance and a disruption may result in immediate expulsion of any student without prior warning.

Students will not participate in public displays of affection.

Nutrition

Unless otherwise specified for special events, parents, students, and staff will comply with the WATER ONLY campus policy. This includes avoiding flavored water additives, coffee, healthful organic drinks, smoothies, chocolate drinks, soda, juice, etc. NOTE: Milk (rice, soy, cow, goat or other nutritious types of milk) are allowed when brought on campus stored with an ice block. (NOTE: Refrigerators are not available to students on campus.) Each student is expected to keep a water bottle on hand. Students arriving at 8:50 AM will have time to fill their bottle each day.

Students, staff, and volunteers will bring healthful lunches and snacks consisting of fresh fruits, fresh vegetables, high proteins, and healthy grains. Granola bars, yogurts, pre-packaged fruits and other pre-packaged processed foods of all kinds will be inspected by the staff for a combined sugar content limited to a total of 10 grams of sugar or less (the equivalent of 2.5 tsp. of sugar) per school day, not per packaged item. Because we are drinking water throughout the day, the sugar from fresh fruit and/or veggies is not of concern.

With the exception of the VPK room, microwaves are available. Warming dinner leftovers is a good nutritional option. Parents/students will want to pack food carefully to avoid spilling or making a sticky mess.

Teachers and staff will discard or ask the student to return any food(s) or drink(s) to their parent()s if the food(s) or drink(s) do not fit the above guidelines.

All foods that require refrigeration should come from the home with an ice block to keep food from spoiling.

To avoid problems with allergies, students and staff will not share food except when covered dish meals are a part of the events or programs.

Photos

I understand CE@WA will be allowed the use of any photos of students, staff, parents, volunteers, and/or friends associated with CE@WA. We understand any photography, videos, etc., taken in relation to CE@WA may be used by the Academy for any unlimited promotional purposes including, but not limited to, CE@WA’s website, literature, newsletters, fliers, etc.

On Campus Dress Code for Families and Guest

When participating with CE@WA or visiting on campus, my family / I will strive to adhere to a modest dress code.

Uniforms

I understand students/staff will arrive on campus properly groomed (including ties properly tied with shirts tucked in for men/boys and necklaces worn by women/girls on a dressy day and for designated dressy occasions).

I understand if students arrive on campus out of dress code the student will not participate in electives, not participate in recess, and social breaks on any level or the student will depart the campus with a parental designee. Repeated offenses of any kind may result in being sent home, suspended, and if persistent, expelled from CE@WA without further warning.

I understand students will stay properly dressed in their uniform pieces until after they have departed the campus.This includes not changing out of uniform using campus classrooms, bathrooms, etc.

I understand female students, male students, and staff will properly wear the uniforms as outlined on specific days of the week.

Grooming

I understand students will arrive on campus with modestly styled hair in natural colors and with simple modest highlights when approved. Students and staff may wear scarves for girls/women, jewelry, school ties (where applicable), and a 24” necklace for girls/women (where applicable).

Accessories

I understand female students and staff may wear one pair of earrings at a time in any size or style.

Attendance

I understand my student will arrive in class early and demonstrate a proper attitude of learning.

I understand my student is expected to arrive no later than 8:50 AM to properly prepare for class to begin no later than 9:00 AM.

I understand this arrival time provides my student time to put away his/her belongings, wash his/her hands, ask the staff questions not related to the courses of study, and/or to allow a couple of minutes for the students to visit briefly with peers about non-subject related topics (i.e. prom, activities, other topics of interest, etc.).

I understand that by my student arriving no later than 8:50 AM, he/she has the opportunity to settle into his/her classroom studies in a timely manner.

I understand that should my student arrive after class begins, the classroom work they miss by being tardy (i.e. group and individual instruction time, etc.) will hamper his/her academic development.

I understand the schoolwork my student misses by being late for class will become homework for that evening, so my student does not fall behind in his/her assignments.

I understand that if a consistent pattern of tardiness occurs, a letter will be sent home with the student to report the number of days that a student has been tardy. This is to raise the awareness of the parent and student of the impact the student tardiness has on both student and classroom productivity.

If I have a student in grades K-3, I will both escort them and pick them up from the designated sign-in location to complete sign-in and sign-out requirements. Older siblings may be authorized to sign a K-3 student in/out from their classroom only if a signed waiver is submitted.

I plan for my student to attain a 100% attendance record unless he/she has a fever and/or he/she is considered medically contagious.

I understand that I will need to submit a doctor’s note to excuse absences lasting longer than 3 consecutive days due to illness.

I understand my student will not miss more than eight (8) days of school per year (2 days each quarter) unless extremely ill and/or perhaps hospitalized.

I understand I will do all I can to schedule any family and/or student vacations around the school calendar, thereby maintaining a good quality of education for my student.

I understand that if I pre-plan vacation days in addition to CE@WA’s scheduled holidays, my student will pre-complete and pre-submit all schoolwork which would be due during his/hers absence. The work must be in mint condition and properly completed prior to the self-determined, vacation days.

I understand that if I pick up my student before their scheduled release time, (even 5 minutes early) they may not receive the last minute instructions from their teacher and that this disrupts the class as well. Exceptions should be cleared with the teacher, the office or Ms. June in advance. If I cannot reach a human being in person, a voice mail message may be left notifying the school of the early pickup time.

I understand that depending on my child’s grade, dismissal times vary and I will pick up my child/ren based on their individual dismissal times.  Please see the next section for the specific schedule of all grades.

School Hours Required By Law

I understand that CE@WA complies with Florida law 6A-1.09512 regarding the yearly school day/hourly attendance requirements per grade. CE@WA has faithfully fulfilled all legal and academic attendance obligations since 1982 when the Academy was founded. I likewise understand that my child is not considered released to me until I have signed them out on the daily attendance roster. I understand my child is my full responsibility.  He/she is expected to be under my watchful eye and direct supervision, not roaming around the school grounds in any form. If I have more than one enrolled child released on an hourly rotation, I will be responsible and arrive on time to pick up them up. I understand that I may choose to wait in my car or on the campus playground/field with my released child/ren until an older child/ren is released. I understand that if I have not arrived on time and signed out my child/ren using the attendance roster by five minutes past the release time, my child/ren will be automatically enrolled in Extended Care. I understand that I will be required to pay $7.00 per hour/student (may use cash or check) at the time I sign them out of Extended Care regardless of whether a full or partial hour was used.

I understand CE@WA’s school hours are as follows:

  • Pre-K/VPK – 8:50 AM -12:10 PM
  • Kindergarten – 8:50 AM – 2:00 PM
  • 1st – 3rd grade – 8:50 AM – 3:00 PM
  • 4th – 12th grade – 8:50 AM – 4:00 PM

Friday is 1/2 day for all students – 8:50 AM – 1:00 PM

Extended Care

Extended Care fees include both morning care and after-care and are calculated per student/week.  Hours and fees vary by grade as follows:

  • All mornings are from 7:50 AM to 8:50 AM.
  • $125 Pre-K/VPK 12:10 PM-5:30 PM 
  • $95 Kindergarten 2:05 PM-5:30 PM
  • $95 1st – 3rd Grades 3:05 PM-5:30 PM
  • $95 4th-12th Grades 4:10 PM-5:30 PM

Friday is a 1/2 day for all students. After-care hours are 1:10 PM – 5:30 PM. Friday aftercare is included in the fees listed above. 

 

Hourly care is available if a student in K-3rd grade is released before a sibling. The pre-paid fee for all Before and After Care is $10.00 per hour/per student. 24 HOURS ADVANCED NOTICE ARE REQUIRED WHEN REQUESTING BEFORE OR AFTER CARE SO PROPER STAFF ARRANGEMENTS CAN BE MADE. Unexpected students arriving for before or after care will pay $15 per hour/per student. After-care automatically begins at ten minutes after the students are released. Fees will be calculated by the hour, even if a partial hour is used. Fees will be added to the Family account and may be paid using the RenWeb parent account. Child care credit may also be pre-paid in the RenWeb parent accounts.

Extended Care covers school days only. It is billed on a monthly basis and will be part of the financial agreement. Partial weeks are the same rate. The Extended Care Program closes promptly at 5:30 PM. There is no grace period. Please note an additional fee will be charged for any late pick-up regardless of the reason. Late fee assessment begins at 5:31 PM at a rate of $15.00 each quarter hour interval. (A 6:00 PM pick-up may be available if needed. Contact the office if you would like to request this option.) Repeated late pick-ups will result in your student being withdrawn from the Extended Care program with no further obligation from CE@WA. Parents using Extended Care are required to communicate with the office staff regarding their plans on a weekly basis. Teachers will plan their time according to that communication.

After-School Activities (When applicable)

I understand that registration is required for each after-school activity. I understand that after school activities are not considered extended care. Any fees for activities will be clearly stated before registration. If extended care is needed following after school activities, I will coordinate with the office. Extended care late fees begin at 5:31 PM at a rate of $15.00 each quarter hour interval.

Report Cards/Progress Reports

I understand student grades will be available in both the Renweb student accounts online and Renweb Family App throughout the year. I understand that report cards and progress reports will be sent by email or text after each school quarter. A final copy will be given to parents in a paper format after all year-end requirements are complete. This includes verifying that all financial obligations have been met.

Property

I understand my family members will endeavor to keep church property/the campus as it was found including, but not limited to, the tables, chairs, buildings, grounds, and personal property of the Church.

I understand parents are billed for any intentional and unintentional ruin caused by a student to private or public property when enrolled with CE@WA.

Cleanliness

I understand my student will use good sanitary practices as instructed by the staff including, but not limited to, washing hands on arrival.

I understand students will be taught to take the initiative to clean personal workspaces throughout the day.

I understand students will participate in giving service to CE@WA by assisting when asked in cleaning the foyers, breezeways, and grounds after snacks, lunches, special events, and to likewise clean bathrooms when asked by a parent, volunteer, and/or staff member.

I understand students will thoroughly clean their respective classrooms at the end of each day including, but not limited to, straighten and/or empty their cubbies/lockers, empty classroom garbage putting curriculum neatly away, straighten chairs and sanitizing their desk/tables at the end of each day.

Safety

Due to insurance liability, I understand students will only bring skateboards, bikes, and/or any mobility of any kind on the campus when invited to participate in school-sponsored special events.

I understand students will wear only close-toed shoes (no sandals or flip-flops unless specified for special events) and students will not be barefooted on campus.

I understand when we arrive on campus during school hours and find the doors locked, I will knock on the outside door and patiently wait for a staff and/or safety patrol student to look out the door and only open the door when they recognize me as the parent/guardian.

Anyone other than the parent should first report to the office to sign in as a guest. The office will notify the respective teacher and identify their purpose for coming to the classroom.

Students will only depart the campus with a parent/guardian unless permission has been granted in writing by the parent and CE@WA has a photo ID of the approved adult on file. The teacher/director will safely release the student to a parent/guardian approved custodian.

Students will not wander the halls or roam the campus unless supervised by an adult over age 21 who has a Level II fingerprinting on file and is a staff member and/or a volunteer.

Visiting guests will never be left unsupervised.

Students are expected to be in class unless permission has been granted by the respective classroom teacher or a staff member with authority. A hall pass will be provided in writing.

For safety reasons, students will only use approved entrances and exits.

School Transportation

Transportation to field trips, events and activities will be in a vehicle owned by a teacher, classroom aide, and/or volunteer chaperone.

Every driver of those vehicles holds a current and valid driver’s license.

When a vehicle is used for transportation by CE@WA and students are on board, those students will not be left unattended for any amount of time.

Child Restraint Guidelines

I understand that CE@WA will follow Florida’s child restraint guidelines.These guidelines exceed the requirements by law but provide the safest environment for travel to field trips & activities.

All staff, volunteers, and students will use a seat belt while traveling.

Children who weigh from forty (40) to eighty (80) pounds and/or are less than four (4) feet nine (9) inches (4’9”) in height, will ride in a front-facing car seat or use a booster seat. The seat must be provided by the parent and left at CE@WA on the day of the field trip or event. CE@WA does not keep front facing seats or booster seats on campus.

Medication

I understand students are not to take any medication on campus without the parent/guardian first speaking to the homeroom teacher and/or director.

I understand the student’s name must be written on the bottle of medication.

I understand the instructions for usage must be in writing, dated and signed by the parent/guardian.

I understand the medication will be administered by an authorized member of the staff who has Level II fingerprinting and is over age 21.

I understand the medications will remain locked while on campus.

Finances – Fundraising Commitment

I understand that because CE@WA values family time, CE@AW only occasionally offers a school fundraiser that involves selling items to family and friends. CE@WA strives to make all fundraising efforts a “family fun” time.

I understand I may choose to replace the $200 family fundraising fee with a donation of 20 adult working hours per family.

For true success with both events, CE@WA relies on parents and students to sell additional tickets to local family and friends. This will allow us to increase our numbers, and therefore, increase much-needed revenues.

Finances

I understand that upon enrollment, the parent/guardian is responsible for the child’s Registration, Tuition and Enrichment fees not paid by scholarship and/or donation.

I understand that all Fees are due by March 1st.

I understand there is a $10 late fee for EACH delinquent payment due beyond the 1st and 15th day of each month. This could result in multiple $10 late fees on your family billing account.

I understand if ANY payments are beyond 5 days late, student(s) may not attend classes until all funds are current.

I understand that when Tuition and Enrichment fees are paid in full at the time of enrollment, no payment plan fees will be added to the amount due.

I understand when parents pay use ANY payment plan, a $100 family administrative fee will be added to the annual payment schedule.

I understand that any student with outstanding payments will not participate at the end of the year Graduation/promotion events.

I understand that in accordance with scholarship guidelines, scholarship programs such as Step Up and McKay will be notified of any outstanding financial obligations that have not been met by me. This will not only be attached to my information as the parent in the scholarship system, but also to my student receiving the scholarship.

I understand that any time a student is withdrawn from CE@WA, a written letter of withdrawal and all outstanding registration/tuition/enrichment fees are due in full upon notice of the transfer. This includes but is not limited to any outstanding scholarship amounts, which will then become the full responsibility of the parents to pay.

I also understand student records will be sent to the new school of choice when all financial matters are settled, uniforms, books, technology, instruments, etc., are all returned and evaluated. All items must be in good condition, good repair, and good working order or parents will pay the full compensatory cost to CE@WA for all replacements and values.

I understand the Florida Department of Education (FLDOE) acknowledges the McKay scholarship and recommends the student’s parent/guardian may need to participate in paying an additional 49% more than the scholarship will provide to adequately offer a quality “special needs” educational program for the student(s).

Withdrawal/Transfer of Students

I understand the withdrawal protocol is specific and cannot be rushed or circumvented for time or convenience. I understand a request for student records from another school does not obligate CE@WA to complete the process beyond the outlined steps or timeline. It is my responsibility to follow the steps below and to allow adequate time for CE@WA to prepare transcripts for transfer.

I understand the following process:

1. I will pay in full all finances agreed upon at the time of registration. I understand enrolling a student is a full one-year commitment and transcripts will only be sent to a new school when all outstanding fees are paid in full.

2. I understand that because the student withdrawal process requires signatures by an Academy’s designee and by me as the parent/guardian, an office appointment is required. I understand that as the parent/guardian that previously signed the student’s scholarship agreement with the state of Florida and/or completed the paperwork and financial agreement with CE@WA, I will need to also sign the official Withdrawal Form. I will use the website scheduling tool and set an appointment allowing five business days. I will state “student withdrawal” as the purpose of my visit in the notes field. I understand that an email, text, verbal, or drop-in visit is not considered an official notification of my student’s withdrawal.

3.  I will return all uniform pieces in good, reusable condition free from stains, fading or damage.

4. Once the uniform pieces are evaluated by the Academy, I will provide reimbursement for any uniform pieces not in good reusable condition based on the replacement cost of $21 per shirt/blouse, $10 per T-shirt, and $25 per jacket.

5. I will return all instruments, technology, and/or curriculum in good reusable condition or pay for all replacement cost.

6. I will pay for any and all damages that may have been a result of my student’s intentional or unintentional damage while participating at the School.

I understand that student’s transcripts created by the Academy are considered the property of the Academy. The Florida Department of Education (FLDOE) expects the parents of scholarship students to live up to their financial agreements and obligations based upon the student’s registration and tuition cost published by the Academy.

When all of the steps outlined are complete and I have honored all of my financial obligations, the student’s grades/transcripts will be sent by CHRISTIAN EDUCATION @ Woodruff Academy in a sealed envelope to the new school. A copy marked parent/guardian can be requested by me and I can pick it up by appointment. I will be notified when the copy has been mailed to the new school. PLEASE ALLOW A MINIMUM OF TWO WEEKS for the completion of the transcripts.

**HIGH SCHOOL STUDENTS – I understand that High School students require 24 credits for graduation. Because the Academy has developed a personalized approach that meets the needs of individual students, semester credits cannot be given if the withdrawal or transfer occurs mid-semester. I understand that coordinating the withdrawal between semesters will improve my chances of the High School student receiving all of the credit they have earned when transferring to another school.

Resolving Conflict

The Ten Commandments are designed to help us be successful in all relationships as we apply what we call the Matthew Code, outlined in the Book of Matthew 18:15-17. If problems should arise for any member of your family, we ask that you take the initiative to use the following steps to resolve the conflict peaceably.

Matthew 18

15) Moreover, if thy brother shall trespass against thee, go and tell him his fault between thee and him alone: if he shall hear thee, thou hast gained thy brother.

Step 1: If a situation of offense or misunderstanding has occurred, resolve it first by returning to them privately, without speaking to or involving others. Ask for more information regarding their thoughts or intent. Hopefully, understanding will be reached and you will part better friends.

16) But if he will not hear thee, then take with thee one or two more, that in the mouth of two or three witnesses every word may be established.

Step 2: If you were not able to reach an understanding, return with one or two people that could be considered kind and neutral. Ask all involved to keep the situation confidential so more damage will not occur. Approach them with love to bring harmony, develop understanding, and save the relationship. This will provide one or two additional people to verify the intent of each heart involved.

17) And if he shall neglect to hear them, tell it unto the church: but if he neglects to hear the church, let him be unto thee as a heathen man and a publican.

Step 3: If the person continues with you in conflict, then go before the school board (or if it’s not a school-related conflict, go to your ecclesiastical leaders) and see if the conflicts can be resolved. If not, distance yourself knowing you did all you could do to save the relationship.

Most people jump from the incident that takes place to the last part of verse 17. By then, the relationship becomes so emotional that any potential love that could exist begins to feel unrepairable. It has been the experience of the Board of Directors that when the steps taught in Matthew 18:15-17 are thoughtfully and respectfully followed, all parties are satisfied with a peaceful outcome.

I understand my child will be taught the above teachings as an important part of the curriculum. Should I ever encounter conflict, I will use the Matthew Code to resolve it peaceably.